If you’re looking to add a new list of students and parents to Mobile Guardian, then you’ve come to the right place.
What Will You Learn?
- How to add students and parents to Mobile Guardian
- How to use the CSV Upload function
You can upload students in batches via our CSV Bulk upload feature or directly on the Students page via the “Bulk upload +” function.
Note: The bulk upload process supports a maximum of 200 students per upload. If you exceed this limit and attempt to upload more than 200 students, an error will occur: "Please import no more than 200 students at a time," preventing the file from being processed.
Supported CSV Delimiters:
- , for list separation
- : for pair separation
- ; for value separation
Steps to Add Students and Parents to Mobile Guardian
Setting Up Your CSV
- Login to your Mobile Guardian Dashboard.
- Click Students on the left-hand side of your screen.
- Click Bulk Upload + in the top right corner of your screen.
- Click Download sample template to download a CSV template you can populate with your own student data or download a CSV of the current list of students on your dashboard to edit.
- Import the CSV data into Excel:
- Open Excel and import the CSV (or open Excel to a blank workbook).
- Select the Data tab in Excel and click on From Text/CSV.
- Select the downloaded student file from above and click Import.
- Click Load on the window that appears.
- Delete the extra blank sheet that is created.
- You will now see the file in an easier form to edit.
Before conversion:
After conversion:
#Note:
- The first row contains the headers and thereafter is the student data relevant to the headers.
- Addition of new students is not possible via the CSV. The first column student_id is generated by Mobile Guardian.
Adding Students & Parents to the CSV
To add students:
- Input the information in the required columns.
- Each new student is a new row as mentioned above.
To add and invite parents to Mobile Guardian:
- Add parent names (First and Last names).
- Input their email addresses in line with the relevant student.
- To invite the parent to Mobile Guardian, type Y for yes, N for no.
#Note:
- The parent’s contact information will be linked to the student that they are in the same row as in the CSV. Double-check that each parent is in line with the correct student before uploading.
- When inviting or linking parents, you may only link one parent per student. This means that you cannot add two parents to a single student. However, you can add a single parent to multiple students.
Saving Your Information Correctly
- Click File.
- Click Save As.
- Ensure the file type is CSV:
Using the Bulk Upload Function
- Login to the Mobile Guardian Dashboard.
- Navigate to the Students section.
- Click the Bulk Upload + button.
- Click the Select CSV File button and select the file with the new information from the steps above:
- Click Upload.
- View uploaded students in the Students section of the dashboard:
- View invited parents in the Users section:
- Click Settings.
- Select Users.
Well done! You’ve just saved a lot of time by making use of our Bulk Upload tool!
Please let us know if this answers your question or if you require more information!
Thanks for reading! 🙂