This guide details how IT administrators can distribute corporate media assets, web resources, audio, video files, and digital e-books to managed endpoints using the Mobile Guardian Dashboard.
Content Distribution
Administrators can push digital resources to employee devices by leveraging organisational tags or broad ownership categories. Once distributed, these resources appear in the My Catalogue section of the Mobile Guardian app on the device for quick self-service access.
Deploying Digital Media Assets
- Log in to the Mobile Guardian Dashboard and navigate to the Content tab on the left menu.
- Select the Media tab and click Add New.
- Configure the media asset parameters:
- Title & Description: Enter a clear display name and operational overview for the asset.
- Media Type: Select the content format (Web URL, Video, or Audio).
- Content Availability: Define accessibility timeframes if applicable.
- Cache Settings: Check Cache to instruct the local Mobile Guardian client to attempt downloading and storing the media file directly on the device, reducing remote network bandwidth usage.
- Target Assignment Scope: Assign access using organisational tags or mass-assign by ownership category (Business-Owned, Employee-Owned / BYOD, or Both).
Choose either broad ownership sliders or specific tag associations to target devices. Combining both allocation methods on a single media item can cause policy conflicts.
- Click Save. Published media items appear in the management directory, where administrators can modify settings via the Edit (Pencil) icon or remove items using the Trash Can icon.
Deploying Digital Books & VPP Documents
Administrators can distribute digital publications, manuals, and e-books using Volume Purchase Program (VPP) licenses or direct PDF payloads:
- VPP E-Books: Distributed directly to devices using allocated VPP license seats. Employees can open and view them within the native Apple Books (iBooks) app.
- PDF Documents: Pushed directly to managed devices and accessible either via native reader applications or directly within the Mobile Guardian client interface.
Critical Deployment Considerations
Policy & Restriction Hierarchy Warning
Profile security rules always take precedence over content deployment. For example, if a YouTube video URL is pushed to an endpoint, but the active profile restricts YouTube streaming, the video will remain blocked on the device unless YouTube or the specific domain URL is whitelisted.
- Format Compatibility: Verify that the media or book file format is supported natively by the target operating systems (iOS, Android, macOS, Windows).
- License Availability: Ensure sufficient VPP or digital rights management (DRM) licenses are available before executing mass deployments.
- Active Profile Overrides: Review baseline and conditional profile web filters to ensure employees can access the external domains or CDNs hosting your media files.