Chromebook Onboarding - Part 4 - Sync Users, Devices and Roster (Classes)

Now that you have completed Part 3, let's move on to setting up the Google Workspace enrollment on the Mobile Guardian dashboard.

Part 4: Sync Users, Devices and Roster (Classes)

1. Load the JSON File:
   • Navigate to Settings > Chromebook Settings and click Load JSON.
   • Find the .JSON file you downloaded in Part 1 and upload it. Enter the Google Admin email address in the "Google domain admin email address" field and click Save Changes.

2. Verify JSON Upload:
   • Once saved, you should see the Chrome Settings Configuration page.

3. Configure Sync Options:
   • Choose the relevant sync options and tag sync options if necessary. If not required, leave them turned off by default.

4. Tag Sync Options:
   • None: No tags will be applied from Google Workspace to Mobile Guardian.
   • Apply a tag for each level of the OU structure: Tags will be applied for every Organizational Unit in the Google Workspace.
   • Apply a tag for the final level of the OU structure only: Only the last Organizational Unit from your Google Workspace will be tagged.
   • Apply a single tag for the OU structure only: The first tag coinciding with the first Organizational structure of your Google Workspace will be applied.

5. Select User OUs and Roles:
   • Select the relevant user OUs to sync from Google Workspace to Mobile Guardian and assign roles (e.g., Admin, Teacher, Student).
   • Initially, focus on the student OUs.

6. Select Device OUs:
   • Select the Device OUs where your Chromebooks are located. Ensure all Chromebooks you want to manage through Mobile Guardian are part of the selected OUs.

7. Save Changes:
   • After setting up all the necessary information and confirming its accuracy, click Save Changes at the bottom right of the page.

8. Sync Users, Devices, and Classes:
   • Click the Sync Now button for each option you want to sync. 

#Note: Wait for each sync cycle to complete before starting another.

• A status screen in the top right will show the sync progress and completion.

OR

• Automated Sync Schedule: Enable background sync for users, devices, or roster information, and set your sync frequency and time window.

9. View Synced Information:
   • Students: Navigate to Students. Synced students will have a Google Workspace logo next to their names.

• Devices: Navigate to Devices > All Devices to see a list of all synced Chromebooks.

• Classes: Navigate to Settings > Classes to see all classes synced from Google Classroom, marked with a Google logo and containing Teachers and Students.

Congratulations!, you have completed the Chromebook setup process.

We hope you found this helpful.

Thanks for reading! 🙂