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ChromeOS Onboarding: Part 4 - Sync Users, Devices and Roster (Classes)

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Now that you have completed Part 3, let's move on to setting up the Google Workspace enrollment on the Mobile Guardian dashboard.

Part 4: Sync Users, Devices and Roster (Classes)

  1. Load the JSON File:
    • Navigate to Settings > Chromebook Settings and click Load JSON.
    • Find the .JSON file you downloaded in Part 1 and upload it. Enter the Google Admin email address in the "Google domain admin email address" field and click Save Changes.

  1. Verify JSON Upload:
    • Once saved, you should see the Chrome Settings Configuration page.

  1. Configure Sync Options:
    • Choose the relevant sync options and tag sync options if necessary. If not required, leave them turned off by default.

  1. Tag Sync Options:
    • None: No tags will be applied from Google Workspace to Mobile Guardian.
    • Apply a tag for each level of the OU structure: Tags will be applied for every Organizational Unit in the Google Workspace.
    • Apply a tag for the final level of the OU structure only: Only the last Organizational Unit from your Google Workspace will be tagged.
    • Apply a single tag for the OU structure only: The first tag coinciding with the first Organizational structure of your Google Workspace will be applied.

  1. Select User OUs and Roles:
    • Select the relevant user OUs to sync from Google Workspace to Mobile Guardian and assign roles (e.g., Admin, Teacher, Student).
    • Initially, focus on the student OUs.

  1. Select Device OUs:
    • Select the Device OUs where your Chromebooks are located. Ensure all Chromebooks you want to manage through Mobile Guardian are part of the selected OUs.

  1. Save Changes:
    • After setting up all the necessary information and confirming its accuracy, click Save Changes at the bottom right of the page.

  1. Sync Users, Devices, and Classes:
    • Click the Sync Now button for each option you want to sync. 

#Note: Wait for each sync cycle to complete before starting another.

  • A status screen in the top right will show the sync progress and completion.

OR

  • Automated Sync Schedule: Enable background sync for users, devices, or roster information, and set your sync frequency and time window.

 

  1. View Synced Information:
    • Students: Navigate to Students. Synced students will have a Google Workspace logo next to their names.

  • Devices: Navigate to Devices > All Devices to see a list of all synced Chromebooks.

  • Classes: Navigate to Settings > Classes to see all classes synced from Google Classroom, marked with a Google logo and containing Teachers and Students.

Congratulations!, you have completed the Chromebook setup process.

 

We hope you found this helpful.

Thanks for reading! 🙂

 

 

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